We are a fast-paced and energetic company with big ambitions, great ideas and a focus on building great web based products.
As we grow we need a hard working person full time to ensure the smooth running of the office.
You will be working in a great location (Bristol, harbourside) in a fantastic office with a friendly team.
Administration
- To ensure office procedure / practices are maintained up to date and adhered to
- To review and maintain administration procedures within the office
- Provide PA support to the Directors (eg: taking minutes of meetings; overseeing report production)
- Ensure that any new or updated system procedures are communicated to staff and adhered to
- Ensure all project information is collected and recorded in respect to contracts
- Assist in managing the directors’ resource diary, ensuring it is accurate, modifications are made, financial elements are correct, etc
Financial
- Ensure the invoicing is up to date and complete to agreed timescales.
- Ensure that all payments received are banked at the earliest opportunity.
- Ensure staff are paid and pension payments made on time
- Ensure regulatory payment dates are met and payments made (eg VAT/PAYE/NI)
- Record and update financial information in internal financial management system
Staff Management
- Manage office staff, including monitoring performance, workload and ensuring appraisals procedure takes place
- Assist with recruitment and induction and training of new office staff
- Ensure all office staff stay abreast of changes in company policies and procedures
Human Resources
- Accurately record and monitor all holiday allocation
- Track and monitor employee sickness
- Maintain up to date HR records & contracts of employment
- Keep abreast of HR regulatory environment
Health and Safety
- Maintain a safe office environment and ensure staff are aware of their responsibilities and the H & S procedures
- Maintain and up date H & S policy and regulation
Facilities
- Ensure the office and office equipment are maintained and authorise repairs when necessary
- Keep office supplied with all sundry supplies, including stationery and domestic suppplies
Sales
- Deal with all customers enquires or forward to appropriate person for attention
- Assist managers in written communication via social media
Person Specification
- Experience of Word processing and spreadsheets. Apple Mac experience preferable.
- Experience of similar role, involving managing a busy office, managing a team, reviewing administration practices / procedures, implementing changes, training staff, etc.
- Understanding of HR procedures (e.g. interviewing, basic employment law, etc) would be beneficial
- Excellent attention to detail
- Excellent organisational skills and ability to meet deadlines
- Ability to work under pressure
- Excellent interpersonal and communication skills
- Friendly, enthusiastic and professional manner.
Remuneration:
- 16 – 18k per annum based on experience.
- Pension scheme.
To apply, please send us a cover letter/email with a bit about yourself and a concise CV outlining your experience to info@simpleweb.co.uk